Buying advice coffee machine for the office - how to choose the right coffee machine

Buying advice coffee machine for the office

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When it comes to choosing the best coffee machine for an office, there are several factors to consider. First of all, it is important to think about the number of people who will use the machine and how much coffee will be consumed daily.

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A coffee machine with a high capacity and the ability to brew several cups at the same time is therefore often preferred. Another important factor to consider is how easy it is to maintain and clean the machine. Whether you do it yourself, or it's the cleaning staff who put on cleaning programs, so that the coffee machine is ready when you arrive in the morning, someone will do it.

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A popular office coffee machine is a so-called bean-to-cup machine, which grinds coffee beans directly before brewing to give a fresh and flavorful cup of coffee. These machines are also easy to operate and clean.

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Other options may be a traditional filter coffee machine or an espresso machine, depending on the needs and preferences of the office. A coffee machine that can brew many different types of coffee such as cappuccino, espresso, latte and more is nice to be able to offer and usually can make most people happy, although there are many who often want regular brewed coffee.

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In summary, the best coffee machine for an office is one that has high capacity, is easy to use and clean, and that suits the needs and preferences of the office.

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In offices, it is especially important to adapt the machine according to how many you are and how high the pressure is on the machines so that there is no queue in front of the machine when it is lunch, for example.

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We also recommend almost always supplementing with a regular coffee maker with a thermos as it is quick to take coffee while it is easy to brew a little extra and bring a thermos into the conference room.

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How much does a good coffee machine cost for an office?

Having access to a good coffee machine in the office is important for many employees. A cup of coffee can provide an energy boost and help you stay focused during the workday. But how much does a good coffee machine really cost for an office?

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The price of a coffee machine for an office can vary depending on various factors, here are some factors that can affect the price:

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1. Number of users: The more people who will use the coffee machine, the larger and more advanced machine is needed. This can affect the price.

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2. Features: A simple coffee maker can cost less than a machine with multiple functions such as cappuccino, latte and espresso.

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3. Quality: A high-quality coffee machine can cost more than a cheaper variant. But it may be worth investing in a higher quality machine to get better taste and durability.

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4. Maintenance: A coffee machine that requires regular service and maintenance can cost more in the long run than a machine that does not require as much maintenance.

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Generally speaking, a good coffee machine for an office can cost between SEK 1,000 and up to SEK 10,000 per month. It is important to consider that the price includes not only the machine itself, but also coffee beans, milk and other accessories that may be needed.

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Having a good coffee machine in the office can be an investment in the well-being and productivity of staff. It is important to choose a machine that suits the needs and budget of the company. Read more about 5 benefits of coffee at work here.

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We have also noticed that many people often use the new coffee machine for a while and then go back to drinking most of the coffee from a traditional coffee maker type Moccamaster.

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What are the best coffee machines for an office?

One of the most popular coffee machines for offices is a fully automatic espresso machine. These machines can make everything from a simple espresso to a latte macchiato with just the touch of a button. They are also easy to clean and maintain, making them a good choice for offices where there is no time or resources to handle a more complicated machine.

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Another popular coffee machine for offices is a capsule machine. These machines use sealed capsules to make a cup of coffee in seconds. They are easy to use and require minimal cleaning. Capsule machines are also available in different sizes and price ranges, making them a good choice for offices with different needs and budgets.

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The most common brand of capsule machines is Nespresso Premium, which is Nespresso's brand for corporate customers. The capsules are made from recycled aluminum and turn into everything from bicycles, cans and components to cars. The recycling of aluminum requires only 5% of the energy required to break new aluminum.

A third type of coffee machine that is popular in offices is a coffee maker with a filter. These machines usually brew a large amount of coffee at once and keep it warm in a thermos or jug. They are easy to use and require minimal maintenance, making them a good choice for smaller offices or for those who want a complement to an espresso machine.

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Regardless of which type of coffee machine you choose for your office, it is important to consider factors such as ease of use, maintenance and cost. By choosing a machine that fits your needs and budget, you can ensure that your employees always have access to a good cup of coffee when they need it.

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Is it possible to rent a coffee machine for office?

Yes, with our service Workplace as a Service (Workplace as a service), the coffee machine is included in the package.

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Then you do not pay a monthly cost for the machine, but you only pay for the coffee you drink (this arrangement is only available through one of our partners, as the industry at large seems to want to keep its old models where you as customers lease a coffee machine for normally 36-48 months)

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Eventually we will be able to offer more coffee machine rental options, we are trying to lie on and contribute to a more positive change in the customer's favor unlike how it is today.

Read more about Coffee at work here.

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Should I lease, rent or buy a coffee machine for the office?

Which plan suits you best depends of course on your preferences, but the most common arrangement is so-called disability rent where the contracts are normally 3-4 years.

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Leasing a coffee machine to the office works like this:

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You pay a fixed monthly cost for the coffee machine you want, the setup is normally 36-48 months.

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The coffee supplier then finances the coffee machine through a third party and gets paid for the entire lease term. You as a customer are bound to pay the full amount, so if for any reason you want to end the contract early, you need to pay for the time remaining on the contract.

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Most people choose this option, often because one does not know that there are alternatives and because it is a very advantageous model for the coffee supplier, there does not seem to be a whopping willingness for change.

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We have managed to negotiate advantageous agreements with our partners where we can instead offer a so-called operating model that is much better suited for many companies that do not necessarily want to be locked into agreements for several years to drink coffee.

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Then you do not pay anything for the coffee machine being with you, but you pay for the coffee you drink and the notice period is only 6 months, this service is available as part of our new service Workplace as a Service (Workplace as a service).

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This service means that it is we, together with our partners, who take the risk instead of taking it out directly on you as a customer. Workplace as a Service has no binding period, but 6 months notice period and is especially good for companies that prefer flexibility, or who want a plug & play solution for all workplace services that match, for example, a flexible lease agreement.

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Of course, you can also choose to buy your coffee machine (s), but this is not so common because many people do not believe that their own business should commit capital to coffee machines, it is not so important to own, but it is the function one wants, moreover, it usually does not turn out to be such a good deal in the end as different manufacturers require the machine to be maintained by the coffee supplier for warranties and the like.

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It is not uncommon for coffee machines that cost up to 100 000 SEK or more and many people usually think that there are other things their own business can use that money for.

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Recycled coffee machines

We always offer reuse in the first place if our partners have it in stock in the model you want or equivalent, this is because it is “like new”, but at the same time it is often already paid off (by someone else who leased) and then has a lower monthly cost while being a more sustainable option.

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Conclusion

Choosing the right coffee machine for your office is very much about understanding your unique needs and preferences. There is no “one size fits all” solution when it comes to coffee machines. That's why we offer a variety of options from well-known brands and various setups, including the possibility of renting machines, to ensure we can meet your specific needs.

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An important aspect to consider is sustainability. By offering reusable coffee machines, we help reduce the impact on the environment and at the same time offer a cost-effective solution for your office.

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We understand that investing in a coffee machine is an important decision for your office, and we are here to help you make the best choice. Whatever you need, we have the options and expertise to help you.

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Give your employees access to fresh, delicious coffee that will make your employees crave that first cup of the morning when they arrive at the office. Good coffee can help improve productivity, strengthen work culture and create a more welcoming and pleasant workplace. Do not hesitate to contact us if you need more information about choosing the right coffee machine for your office. We look forward to helping you create the perfect coffee solution for your office.

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In the next article about coffee at work, we list some of the most common brands of coffee machines, the pros and cons, as well as a little other tips and tricks.

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