Workplace as a Service

A new, better way to create the perfect workplace. Workplace as a Service is a relatively new product developed with the customer in mind.

Who is it for?

Workplace as a Service is for everyone, but when we developed the service, we focused primarily on these things:

Do you find it difficult to predict the future and are not sure how the next few years will play out?

Then Workplace as a Service suits you, because we take the majority of the risk and offer a complete solution for the office (all that is needed is a local one) without initial investment, at a fixed monthly cost, with no commitment period.

Ideal for those who are looking for premises with a shorter lease.

Ideal for those who may need to try their hand at working in different ways and evaluate what will suit you and your business in the long run.

Are you tired of long, one-sided deals?

Then the service suits you well, we have listened to what you have said and there are many who do not like the standard layout that is common in coffee and copy/print.

This is how it usually is:

You want to be able to drink coffee in the office, because to be able to do so, the normal way is that you take a coffee machine you like on lease, or so-called disability rent.

This means that you sign up for the coffee machine in 3-4 years, the coffee company gets paid from its finance company directly and you then have to pay off the cost of the machine, usually in 36-48 months depending on the cost of the coffee machine.

Then there is a service contract, normally also the cost of delivering and installing the machine.

What happens if you want to terminate the contract in a year?

Yes, then just pay what is left to pay on the contract and the machine then goes back to the coffee company.

We understand why the industry has this setup, but when we decided to make it easier for companies to get a solution for their workplace, we understood that this model cannot be included, after all, it is possible to rent a car for a month.

In our service, there is a contract period for the whole package, no binding period, 6 months notice period + that everything is included such as service, delivery, installation and possible withdrawal.

Read more about the setup of coffee service in Workplace as a Service here and printing solutions according to the same model here.

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Do you think the office should be able to run itself?

Then our service is really tailored for you! When we developed the service, we did so with you as one of the type customers for this service.

The idea is that Workplace as a Service should be able to give you the best conditions to create your perfect workplace and according to many people we have talked to, it is a workplace that takes care of itself and does not take unnecessary time or resources from its own business.

We have thought a little extra about the packaging and therefore several services are included free of charge so that everyone can at least feel a little extra cared for.

Cabinet Service, simply put a service where you always have what you need, we take care of everything, read more about the service here.

Workplace Success, your personal contact person who gets into your workplace and helps you with everything you need and can often replace the need for an Office Manager or support the one you have, read more about the Workplace Success role here.

Have you tried Coworking and found that it is not optimal for you?

Then Workplace as a Service is a good service for you, there are many advantages to coworking, but after a while many people notice that it may not be the most optimal for their particular business.

You can keep the benefits of coworking with our Workplace as a Service service, in addition to Co, because sharing in a workplace does not always work optimally, many require meeting rooms or phone booths to be easily accessible and that conversations can be held without being disturbed.

Furthermore, do many people worry about their own brand and culture when putting themselves in someone else's brand and culture? You won't have to wonder about that when you create your own perfect workplace.

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Do you think turnkey offices are too expensive?

Today, there are a few operators, mainly real estate companies that offer different types of offices ready to move in, they have several advantages, among which it is possible to move in or out quickly, the contract times are often short and the addresses are desirable.

They have different names, but they are usually marketed as ready-to-move, turnkey, etc. Usually only the “shell” is included, the service services need to be purchased, or they are already in place, but without any real possibility to influence the design of the service (and this with service contracts that last longer than the lease?)

In addition to that, it is clearly a premium product, at least it is priced that way, it is no secret that real estate companies prefer to see 3, 5, or preferably 10-year leases, so when (their) risk increases, the cost also increases and it is not uncommon with rents of 10,000 SEK/sqm/year, this means that an office of 500 sqm costs over 400 000 SEK/month, a very small niche of companies will probably choose this option over a more cost-effective solution like our customer Co-real estate chose.

Co-real estate sat in such an office and managed to reduce their rental cost by over 40% by moving 300m away so still pretty much the same location and with our Plug & Play solution the total cost was much lower while the services are tailored to them and the service contract only runs for 6 months.

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Are you tired of taking in quotes?

Yes, it may not be so strange, somehow it has managed to become so in our and nearby industries that it is almost impossible to get an estimate on price without having booked an appointment to meet several different suppliers for the same service, having had a meeting with everyone (and spending a lot of time) and then getting as many different quotes, often even difficult to compare to be evaluated.

If it concerns the service services needed in a workplace, well then it can take a while, there will be a lot of meetings and it will take a lot of time.

We think it should be different and that's it with our service Workplace as a Service use our online service, dial in the number of workplaces and area in sqm and you will receive a price directly on a basic package for your workplace, ready in 4 weeks with 6 months notice period.

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Here's how it works

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Visits page

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Calculate your price for a fully-serviced workplace by dialing in:

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number of workplaces &

number of sqm

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Then you will get a proposal for the monthly cost of the entire basic package.

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You also get the price in kr/sqm so that you can easily calculate your price including local if you have moving plans.

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You also get the price per person, as some people use it to figure out what it will cost.

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The basic package is always included

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Swan-branded office cleaning 2ggr/week with custom job description to take care of other than just cleaning, read more about it here.

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Cabinet Service, read more about it here.

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Printing Solution, in the cost proposal a solution is included in the price, of course it is possible to change according to needs, just like with the rest of the services read more about it here.

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Coffee serviceRead more about how it works and what options there are here.

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Workplace Manager (Remote) read more about it here.

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Adaptable?

Of course it does. When we developed the service, we started from the most common services our customers have and in order to be able to give an estimate of price directly, we have based on certain flat values. You can of course customize it to suit you, the idea of the service is that we should be able to adapt to you as far as possible instead of having to adapt to how the service is designed.

But do we need much more?

Yes, we understand that too, and as a total provider of services to the workplace, we probably have the services you are looking for, either in-house or through a partner who also has smart solutions that fit into the same concept.

However, the challenge that we may encounter is that some are not yet ready to offer their services in this way as it poses a great risk to the provider, and that some services are not suitable for 6-month contracts, but where it goes, we are the ones who try, as long as they are serious players focused on delivering modern and sustainable services with high quality.

Popular add-on services you should try

The perfect office is of course designed according to the needs of your business. However, sometimes it can be difficult to predict everything too far into the future, and perhaps especially now that many have not yet decided how to work in the long term.

Here there is a very good solution that cuts the majority of the costs associated with a move, in addition, it is fast, flexible, sustainable and does not require the unlocking of capital.

We recommend that you try NorNorm Service In short, it goes like this:
Submit your drawing for the new office and talk to NorNorm's architects, and you will receive an interactive 3D drawing for the new office, furnished and ready in 48 hours!

Advantages

• You guys are hijacking one large part of the cost of an architect then NORNORM does most of the work at no cost!
  
  
• NORNORM has a circulars solution for office furniture where you do not have to buy office furniture, tie up capital and keep on depreciation.
  
  Because there is really no reason why you have to own the furniture when it can be rented just like new and since the solution is circular, you reduce the carbon footprint of your business. The cost is transparent and equal for everyone; 3€ per sqm/month.
  
  
• Flexibility, a flexible office may need some variation and NorNorm's service includes “switching days” where you can change the layout of the office if there is a need for more workplaces, or if you need meeting booths, NORNORM will help you.
  
  

Conclusion

The economic situation has been uncertain for quite some time now and yet is probably not the last word on how we will work in different offices in the future, we believe that it is good to test and evaluate what our service enables.

Transparent pricing is something we expect as private consumers, if there is a hidden cost, it is not uncommon to just change the site, as we know there are alternatives, now it does so in B2B too and we don't think we will go back.

Shorter leases are what many people prefer, it is about reducing risk in uncertain times and with greater demand, supply tends to slowly but surely follow, although it does not seem to be at the top of the wish list of many property companies.

Workplace as a Service is really an obvious service as there are many advantages, it is often possible to cut the cost of an Office Manager in smaller companies which is often more expensive than the total cost of our service and otherwise our Workplace resource can support its counterpart in your workplace so you can focus more on improving and developing instead of the day-to-day that takes most of all the time.

When moving, the combination of NorNorm's service and ours is hard to beat if you want to create your own dream office that takes care of itself and where you only need to focus on what you really want to do.

In the next article on the topic will be an offer for those who are moving and a small guide on how to best take advantage of new services on the market to save money, time and energy.

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